How To Send Bulk WhatsApp Message From Excel?

How To Send Bulk WhatsApp Message From Excel? Communication is central to any successful endeavor in today’s digital age, whether it’s a marketing campaign, a business announcement, or a way to communicate with a large group of clients or friends.

You can reach a large audience using WhatsApp, thanks to its vast user base. However, what if you had to send a message to many people?

It can be time-consuming as well as error-prone to manually type and send each message. # Send Bulk WhatsApp Message From Excel

In this blog, we’ll show you how you can send bulk WhatsApp messages directly from an Excel spreadsheet. Not only will you save time, but your messages will be accurate and consistent.

With this blog, you will learn how to send bulk WhatsApp messages from Excel, making communication with your contacts more efficient and effective.

A spreadsheet must be draft/edited and then saved in CSV format in order to send bulk WhatsApp messages. # Send Bulk WhatsApp Message From Excel

Install and download a WhatsApp bulk messaging tool. Open the tool and input the CSV file. Make sure to follow the instructions on the app, as they may differ from tool to tool.

Can You Send Bulk WhatsApp Messages From Excel Using WhatsApp Business API?

When Meta launched WhatsApp Business API, it was marketed as an app that would help users scale their businesses by allowing them to interact with clients and sellers more effectively.

The ability to send bulk messages is one way to do so, but you cannot do so from a contact list on Excel.

However, you can copy the phone numbers from the Excel sheet and then draft the broadcast message.

It is quite time-consuming to send bulk messages with WhatsApp’s API.

Firstly, you will need to request a broadcast draft (at a cost) and personalize it as you wish, then depending on your interface, you will need to add the numbers from Excel in the “Add recipients” section before sending the message.

How To Send Bulk WhatsApp Message From Excel?

The terms of service and anti-spam policies of WhatsApp can be violated if you send bulk WhatsApp messages, especially using third-party tools. If you use third-party tools to bulk message, WhatsApp may temporarily or permanently ban your account.

Use WhatsApp for its intended purpose: one-on-one or small group conversations with people who have given you their consent to receive their messages.

This will maintain the integrity of your WhatsApp account and ensure compliance with their policies.

The WhatsApp Broadcast List or WhatsApp Group features allow you to send messages to multiple recipients while still complying with WhatsApp’s policies.

Use these features if you need to send messages to a large group for legitimate reasons. # How To Send Bulk WhatsApp Message From Excel?

To create a WhatsApp Broadcast List:

  1. Using your mobile device, open WhatsApp.
  2. To access the menu, tap the three dots (ellipses) in the top-right corner.
  3. “New broadcast” should be selected.
  4. You can add recipients from your contact list.
  5. Send your message after composing it.

For larger groups, you can create WhatsApp Groups:

  1. Go to the Chats tab in WhatsApp.
  2. The “New group” button will appear.
  3. Contacts can be added as group participants.
  4. The name of the group and a profile picture can be added optionally.
  5. Your message should be composed and sent to the group.

By using these official WhatsApp features, you ensure that your messages are sent responsibly and within the boundaries of WhatsApp’s policies.

Do not use third-party tools to bulk message, as they can result in negative consequences for your account. # How To Send Bulk WhatsApp Message From Excel?

How to Send bulk messages on WhatsApp using WhatsTool?

In essence, WhatsTool uses Android’s accessibility feature to send bulk messages on WhatsApp automatically.

To send bulk messages to your list on WhatsApp or WhatsApp Business, you will need to purchase their premium plan.

It’s very handy, and you can send messages from anywhere. Here’s how to do it. # Send bulk messages on WhatsApp using WhatsTool

Step 1: On your Android smartphone, download WhatsTool from the Play Store and install it.

Step 2: Make sure your email address is valid when you register.

Step 3: Purchase a premium plan for mobile and set up your profile.

Step 4: Go to Bulk section and create a bulk message campaign.

Step 5: Select contacts you want to forward your new message to. You can select contacts in three different ways.

  • If you have 1,000 contacts on your phone, you can select them all with one click by selecting all or some.
  • If you want to send bulk messages to a group of people, you can create a group out of your phone’s contacts and save it here.
  • You can import contacts by uploading a .csv file containing all the contacts you want to send a message to. This file should follow a few rules.

Step 6: A bulk photo, video, audio or pdf message can also be sent to all the selected contacts in step 5. Step 6: Enter the message or attachment.

Step 7: To bulk message your selected contacts, select either WhatsApp or WhatsApp Business.

Step 8: Before sending a new bulk message, turn on both Accessibility and Overlay permission for the WhatsTool App.

Step 9: To avoid getting banned by WhatsApp, choose sending mode as auto or manual. You can also delay message sending by up to 4 seconds.

It is possible to stop or pause the campaign between sending bulk WhatsApp messages to your selected contacts. # Send bulk messages on WhatsApp using WhatsTool

How To Send Bulk Messages on WhatsApp?

Due to the lack of an active tool, WhatsApp currently doesn’t have a way to send bulk WhatsApp messages from Excel.

For this reason, it’s best to take advantage of one of the many third-party tools available. # Send Bulk Messages on WhatsApp # Bulk Messages on WhatsApp

Because WhatsApp is devoted to user experience, spamming and bulk messaging on the platform are not acceptable because of the thin line between what is acceptable and what isn’t.

As a result, ensure that you follow WhatsApp’s terms before sending bulk messages.

It might be of interest to you how you can create bulk messages on the WhatsApp Business App. Here are the steps:

Send Bulk WhatsApp Message From Excel
Send Bulk WhatsApp Message From Excel

  • You can open the WhatsApp Business app by clicking here.
  • Select New List from the Chat screen’s Menu button.
  • Choose the contacts from your contact list by typing their names or pressing the + button.
  • Click the OK button.
  • Create by pressing the button

If you are an SME or enterprise looking to send WhatsApp bulk messages, WhatsApp API is the best option. # Send Bulk Messages on WhatsApp

WhatsApp Business App is not a viable option for medium and large enterprises due to its limit of 256 contacts per bulk message or broadcast list.

How To Send Bulk Messages on WhatsApp By Running a VBA Code?

The above method is great for sending the same message to everyone on the list, but if you would like to send different messages to different groups, you should consider running a VBA code.

To use this method, you will need some technical expertise on your part. # Send Bulk Messages on WhatsApp By Running a VBA Code

But essentially, you will need to draft up an Excel spreadsheet using the template provided by the person who wrote the code you wish to use, run the code, and the rest should take care of itself.

  1. Create an Excel sheet with two columns of phone numbers and a message. Phone numbers should be preceded by country codes, e.g. 919830098300.
  2. You must save this Excel file as a macro-enabled workbook. This will prevent you from typing macros every time.
  3. You can enable developer tab by going to File>Options>Customize Ribbon>Main Tabs>Developer.
  4. In the Developer tab, go to Visual Basic and insert a new module.
  5. This new module should have the following code.
  6. Go back to the sheet and save the module.
  7. Assign WhatsAppMsg to this button by selecting the above code from Developer>Insert>Button.
  8. Rename this button to whatever you want.
  9. Using a WhatsApp number you want to send bulk messages, log in to the WhatsApp desktop application.
  10. To automate the whole process, go back to the Excel sheet and click the button you created.
  11. Messages will start flowing to the list that you created in Step 1 after WhatsApp is opened.

With the application wait time set to 5, it will send messages every 5 seconds to the next contact. # Send Bulk Messages on WhatsApp By Running a VBA Code

How To Send Bulk Messages on WhatsApp Using third party tool?

Sending bulk messages on WhatsApp depends on whether you use WhatsApp Business API or not. Here are some options:

  • Business messaging software like can be used with WhatsApp Business API.
  • Privyr or let you send messages without adding contacts if you use normal WhatsApp or WhatsApp Business.

WhatsApp’s terms of service may be violated or you may be banned if you use these tools.

When sending bulk messages, you should get permission from your recipients, personalize your messages, and avoid spamming.


Today’s fast-paced world makes sending bulk WhatsApp messages a game-changer.

This method is perfect for businesses, event organizers, and anyone who wants to reach a large audience.

Using this method will save you time and ensure that your messages reach the right people if you follow the steps outlined in this guide.

Technology continues to evolve, and so does the way we communicate. Integrating WhatsApp and Excel seamlessly opens up new possibilities for reaching your target audience in a personalized and targeted manner.

Explore the world of bulk WhatsApp messaging from Excel today, and watch your communication strategy transform.

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