How much does it cost to host a zoom webinar? It is likely that one of the first questions you will have if you decide to host a Zoom webinar is how much it will cost.

When you are considering hosting a Zoom webinar, you will probably have some questions about the costs associated with it.

Zoom is an extremely popular video conferencing platform with a wide range of features. #How much does it cost to host a zoom webinar

Let us take a closer look at the costs associated with hosting a Zoom webinar in this blog post to help you make an informed decision and plan your budget accordingly.

A webinar is an excellent opportunity to show prospective clients how valuable your business can be to them.

The key to accomplishing this is by educating and engaging your audience rather than simply selling. #How much does it cost to host a zoom webinar

In order to build a strong relationship with your webinar audience, it is essential that you allow them to see the face and voice behind your products and services in order to allow them to see how valuable your business is to them.

It will be covered in this article how much it costs to host a webinar, and what equipment is needed to do so. #How much does it cost to host a zoom webinar

How much does it cost to host a zoom webinar

There are several pricing plans available for Zoom webinars, including a free plan and several paid plans that offer additional features and capabilities.

The cost of hosting a Zoom webinar depends on your needs and how many attendees you intend to have.

The following is an overview of Zoom’s pricing plans:

  1. A Zoom Free webinar can have up to 100 participants for up to 40 minutes. However, registration, reporting, and third-party integrations are not available with this plan.
  2. In the Zoom Pro plan, you can host webinars with up to 100 attendees for up to 24 hours and have access to features such as registration, reporting, and third-party integrations.
  3. A Zoom Business account allows you to host webinars for up to 300 attendees for up to 24 hours for a monthly fee of $19.99 per host. It includes dedicated phone support and company branding.
  4. Zoom Enterprise: Zoom Enterprise is a feature-rich, enterprise-level plan that is designed for larger organizations and offers a range of customization options that are tailored to meet a specific organization’s needs including custom branding, dedicated customer success managers, and executive business reviews.

There are also add-ons and upgrades available from Zoom for your webinar experience, such as the ability to add more attendees, customize your registration page, and enable features such as on-demand webinars and live streaming for your webinars, all of which can enhance your webinar experience.

How do you charge for a Zoom webinar

Zoom has built-in features for charging for webinars, and you can also use a third-party payment processor.

Here’s how to integrate with a third-party payment processor for charging for Zoom webinars:

  1. Creating a Zoom account is the first step in using Zoom’s payment and registration features. Choose a Zoom plan that supports paid webinars such as Pro or Business.
  2. You can set up payment and registration options by clicking on the “Webinars” tab and clicking “Schedule a Webinar.” To allow attendees to register for your webinar, select “Registration” and then “Required.” If you wish, you can also set up payment options by selecting “Paid Webinar” and entering your payment information.
  3. Using social media, email marketing, and other channels, you can promote your webinar to your target audience once you have set up payment and registration options.
  4. Organize your webinar: The day of the webinar, you will need to sign in to your Zoom account. Participants who have registered and paid for the webinar will be automatically redirected to the webinar link.
  5. The Zoom payment feature will automatically process and deposit payments into your account. If you use a third-party payment processor, you must follow their instructions for collecting and managing payments.

Here are the steps you need to follow to charge for a Zoom webinar and generate revenue from your expertise.

In order to ensure that you’re providing attendees with a fair and valuable experience, you’ll need to carefully consider your pricing strategy as well as the features and value you’re providing during your event.

Is it free to host a Zoom webinar

It is possible to host a webinar for as long as 40 minutes with Zoom. This plan includes video conferencing features like screen sharing, virtual backgrounds, and breakout rooms, which you can use to host a webinar for up to 100 people.

While the free plan is very useful, it does not include some features that may be crucial for the success of a webinar, such as registration, reporting, and integration with third-party tools.

It is possible that you will need to upgrade to a paid plan in order to be able to host a longer webinar or gain access to additional features.

There are several paid plans available at Zoom that come with more attendees, longer durations, custom branding, dedicated customer support, and integrations with other tools, among other features.

It is important to note that the cost of these plans varies based on your needs and the features you require.

How much does it cost to host a zoom webinar
How much does it cost to host a zoom webinar

However, it is important to note that while you may be able to host a free webinar using Zoom, you may still incur costs associated with promoting and marketing your webinar, as well as the equipment and software you need to create high-quality content in order to promote and market your webinar.

In order to deliver a successful and engaging Zoom webinar, it is crucial that you carefully consider your budget and your requirements before selecting a plan that offers the features and capabilities you need.

How To View Details of Webinar Participants

You can view the list of paid participants on your PayPal account at any time in the event that you have completed the payment process.

Once the payment has been completed, the records of the participants will be stored in your PayPal account.

There are a number of reasons that you may need to view registration details in PayPal. For example, you may need them in case of a cancellation or complaint.

  1. Go to PayPal and sign in.
  2. Select ‘Activity’ from the menu.
  3. Go to the ‘Completed Transactions’ tab.
  4. Go to the registrant’s name.
  5. Full details can be viewed by clicking on the transaction.

How to Refund Registration Fees on webinar

As an attendee, if you receive a cancellation request prior to your webinar beginning, PayPal will issue the attendee a refund of their registration fee if they cancel their paid registration.

Nevertheless, if you decide to cancel the webinar as a host for any reason, you will have to give a refund to all participants manually, which will take a quite a bit of time, especially if you have a lot of attendees.

The following steps will guide you on how to refund attendees’ payments:

  1. Your PayPal account must be logged in.
  2. Then click on ‘Activity.’
  3. Make sure you select the payment you want to refund.
  4. Please click on the ‘Issue a refund’ button.
  5. If you would like a refund, enter the amount.
  6. Then click ‘Continue.’
  7. Click ‘Issue Refund’ to confirm.


You can expect the cost of hosting a Zoom webinar to vary depending on your needs and the features you require for your webinar.

Although the free plan is suitable for smaller webinars with a limited number of attendees and features, paid plans offer additional features and capabilities.

Make sure to consider the number of attendees, the duration of the webinar, as well as any additional features that you may need in order for your Zoom webinar to be a successful and engaging experience.

As you can see from our example above, there are a lot of variables that can influence the cost of hosting a webinar, such as whether or not you already have a professional-grade laptop, which software provider you choose, as well as whether or not you choose to hire a guest speaker.

The average price for hosting a webinar is between $3,000 and $5,000 on average. Of course, the amount you spend on the event you are planning can vary considerably, depending on the size and scope of the event you are planning.

The important thing is to plan your event carefully so that you can set aside a realistic budget so that you can be prepared for it.

In the first place, sign up for free with MyOwnConference, one of the most popular webinar software platforms out there.