How to change signature in Outlook 365 webmail?

How to change signature in Outlook 365 webmail? A signature is a necessary part of any email, whether it is professional or personal.

In the world of modern communication, emails are a staple of both.

Not only does an email signature provide important contact information, but it also conveys professionalism to your messages.

Outlook 365’s webmail platform lets you manage your emails while on the go. What if you need to update your signature?

You can easily update your signature in Outlook 365 webmail if you’ve changed roles, contact details, or simply want a fresher look.

To ensure your emails continue to make a lasting impression, we will walk you through the steps of updating your signature effortlessly in this guide. # How to change signature in Outlook 365 webmail?

How to change signature in Outlook 365 webmail?

When you send an email, your signature represents your professionalism and identity. If you use Outlook 365 webmail and need to update your signature, you can do so easily.

To ensure your signature is up to date and making the right impression, follow these steps:

Step 1: Access Outlook 365 Webmail

  1. Browse to the Outlook 365 webmail login page in your preferred web browser.
  2. Use your credentials to log in to your Outlook 365 account.

Step 2: Open Settings

  1. You’ll see your inbox once you log in. On the upper-right corner, you will find a gear icon for “Settings.”
  2. You can open a dropdown menu by clicking the gear icon.

Step 3: Access View All Outlook Settings

  • To view all Outlook settings, click “View all Outlook settings” in the dropdown menu.

Step 4: Navigate to Compose and Reply Settings

  • Your email signature will be managed in the “Compose and reply” section of the settings page.

Step 5: Update Your Signature

  1. A current email signature can be found under the “Email signature” section.
  2. Add your name, job title, contact information, links, and even images to your existing signature.
  3. Customize the appearance of your signature with the formatting options provided. Change the font style, color, and size according to your preferences.

Step 6: Save Changes

  • Scroll down the page after you have updated your signature.
  • Changes can be saved by clicking the “Save” button.

Step 7: Test Your Signature

  1. Send a new email or reply to an existing email to ensure that your new signature appears correctly.
  2. Now that your signature has been updated, it will appear at the end of your messages automatically.

Changing your signature in Outlook 365 webmail ensures that your emails remain professional and memorable even after you update them.

If you follow these steps, you’ll take advantage of the power of personalization in your email communications. # How to change signature in Outlook 365 webmail?

Remember, your signature represents you and your brand, so make sure it reflects your current information and desired image.

How do I create a digital signature in Webmail?

Assuring recipients that your email is not altered and came from you, a digital signature adds an extra layer of security and authenticity to it.

To ensure your emails are not only professional but also secure, follow the following steps if you use webmail and want to create a digital signature:

Step 1: Access Webmail

  1. Navigate to the login page for your webmail account in your preferred web browser.
  2. Use your credentials to access your webmail account.

Step 2: Access Settings

  1. If your webmail provider offers dropdown menus or gear icons for settings, you should find them once you’ve logged in.
  2. Access your email settings by clicking on “Settings” or “Options”.

Step 3: Navigate to Signature Settings

  1. Choose the signatures or signatures option from the settings menu.
  2. To access signature settings, select the appropriate option.

Step 4: Create Your Digital Signature

  1. A text box can be found in the signature settings section where you can add your signature.
  2. If you wish to include your name, title, company, or any other relevant information in your digital signature, please enter it here.

Step 5: Format Your Signature

  1. If you wish to customize the appearance of your signature, you can change the font style, the color, the size, and even add hyperlinks to it.
  2. Check with your webmail provider whether it supports image embedding before adding an image, like a logo. If it does, you can use the image icon in the formatting toolbar to add the image.

Step 6: Save Your Signature

  1. Make sure you click the “Save” or “Apply” button after creating and formatting your signature.
  2. Your signature will be saved once you click the button.

change signature in Outlook 365 webmail
change signature in Outlook 365 webmail

Step 7: Test Your Signature

  1. Create a new email and send it to yourself or a representative.
  2. Upon sending the email, your digital signature should be automatically displayed.

Step 8: Add a Digital Certificate (Optional)

  • Consider adding a digital certificate to your digital signature in order to enhance security and authenticity, especially if you wish to verify your identity.

Depending on the webmail service you use, the process of creating a digital signature may vary. # create a digital signature in Webmail

You may need to use a separate email client or specialized software that supports digital signatures if your webmail service does not support digital signatures directly.

Using these steps, you’ll add professionalism and security to your emails by creating a digital signature.

Consider adding a digital certificate if necessary to increase your security and ensure your signature accurately represents you and your information.

How do I verify my signature in Outlook?

It is easy to verify a digital signature in Outlook, which ensures the authenticity and integrity of emails you receive. Here are the steps you need to follow:

Step 1: Open the Email

  1. If you want to verify a digital signature in an email, open the email that contains it.

Step 2: View Signature Details

  1. Typically, the digital signature block is located at the bottom of the email while viewing it.
  2. If you click on the digital signature block, you will usually see the signer’s name and other related information.

Step 3: View Certificate

  1. A view certificate option will be indicated in the details of the signature. It may be labeled “View Certificate” or “Certificate Details.”.
  2. For more information about the digital certificate used for signing, click this option.

Step 4: Verify Certificate

  1. You can verify certificate details in the certificate details window. This window shows you the signature, organization, and issuer of the certificate.
  2. Check the certificate’s expiration date and make sure the information matches the sender’s expectations.

Step 5: Check Signature Status

  1. Email clients, such as Outlook, display signature statuses based on the validity of the certificate and the integrity of the email.
  2. An email signature that is marked as “Valid” means it has not been altered since it was signed, and the sender’s identity has been verified.
  3. It is possible that the certificate or the content of the email is problematic if the signature is marked as “Invalid.”

Step 6: Trust the Certificate (Optional)

  • In Outlook, you can add the certificate of a sender you often receive emails from to your list of trusted contacts. Outlook will then automatically trust their signatures in the future.

For digitally signed emails, the steps outlined above are generally applicable. Encrypted emails might need different steps for decryption and verification.

Digital signatures provide assurance that the email was not altered and originated from the stated sender. # verify my signature in Outlook

Prior to taking any actions based on the content of an email, it is always a good practice to contact the sender through a separate communication channel to confirm its legitimacy if you have any doubts about its authenticity.


Digital communication is dynamic, so keeping your signature current is crucial. With Outlook 365 webmail, you can easily update your signature, making it a breeze to adapt to these changes.

Your email signature serves as your digital identity, leaving a mark every time you send a message.

In Outlook 365 webmail, you can easily change your signature by following the steps outlined in this guide.

Your signature is more than just text; it expresses your professionalism and personality.

Keep your signature relevant, fresh, and reflective of your brand by updating it with a new job title, a new phone number, or a creative twist.

Let your signature serve as the final note that resonates with recipients long after your email has been sent. Embrace the power of personalization.

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